What is the purpose of having a dedicated project administrator in large time and materials contracts?

The purpose of having a dedicated project administrator in large time and materials contracts primarily revolves around the need to maintain job documents. This role is crucial because comprehensive documentation is essential in managing and tracking the specifics of the contract, including the work performed, materials used, labor hours recorded, and any changes or adjustments made during the project.

In larger projects, the volume of documentation can be substantial, and having an administrator ensures that all records are accurately created and maintained. This helps to avoid disputes, assists in billing processes, facilitates compliance with contractual terms and regulations, and provides a clear historical record of the project for reference in future dealings or audits.

While managing client communication, supervising work, or increasing invoices are important aspects of project management, the core responsibility of the project administrator focuses on documentation, thereby supporting effective project control and transparency throughout the project lifecycle. This is particularly important in time and materials contracts, where costs can fluctuate, and precise records are necessary to justify charges to the client.